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Privacy Policy

We are committed to safeguarding the privacy of our members and website visitors; this policy sets out how we will treat your personal information that we may collect via our website(s) or other operational processes.

1. What information do we collect? We may collect, store and process the following kinds of personal information:

  1. information about your computer and about your visits to and use of this website (including your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views).
  2. information relating to any transactions carried out between you and us on or in relation to this website, including information relating to any purchases you make of our goods or services;
  3. information that you provide to us for the purpose of registering with us;
  4. information that you provide to us for the purpose of subscribing to our website services, email notifications and/or newsletters;
  5. any information that you provide through present or future membership, education or other services, whether accessed electronically or via manual processes;
  6. any other information that you choose to send to us.

2. Cookies. A cookie consists of a piece of text sent by a web server to a web browser, and stored by the browser. The information is then sent back to the server each time the browser requests a page from the server. This enables the web server to identify and track the web browser.

We may use both “session” cookies and “persistent” cookies on the website. We will use the session cookies to: keep track of you whilst you navigate the website; and we will use the persistent cookies to: enable our website to recognise you when you visit.

Session cookies will be deleted from your computer when you close your browser. Persistent cookies will remain stored on your computer until deleted, or until they reach a specified expiry date.

We use Google Analytics to analyse the use of this website. Google Analytics generates statistical and other information about website use by means of cookies, which are stored on users' computers. The information generated relating to our website is used to create reports about the use of the website. Google will store this information.

Most browsers allow you to reject all cookies, whilst some browsers allow you to reject just third-party cookies. For example, in Internet Explorer you can refuse all cookies by clicking “Tools”, “Internet Options”, “Privacy”, and selecting “Block all cookies” using the sliding selector. Blocking all cookies will, however, have a negative impact upon the usability of many websites, including this one.

3. Using your personal information. Personal information submitted to us will be used for the purposes specified in this privacy policy or in relevant parts of the website(s) and other BSPHN services.
We may use your personal information to:

  1. administer the website;
  2. enable your use of the services available on the website;
  3. send to you goods purchased via the website, and supply to you services purchased via the website;
  4. send statements and invoices to you, and collect payments from you;
  5. send you general (non-marketing) commercial communications;
  6. send you email notifications which you have specifically requested;
  7. send to you our newsletter and other communications relating to the Behavioural Science and Public Health Network we think may be of interest to you by post or, where you have specifically agreed to this, by email or similar technology. You can inform us at any time if you no longer require marketing communications by contacting our Data Protection Officer by telephone (01438 845922), e-mail (admin@bsphn.org.uk) or writing to the address at the bottom of this page;
  8. provide third parties with statistical information about our users – but this information will not be used to identify any individual user;
  9. deal with inquiries and complaints made by or about you;
  10. to update Network member database systems where provided by the user;
  11. to update the Contact Directory if permission is granted to us by the user when registering for membership;
  12. maintain and display Network membership directories and registers in secure areas of the website as prescribed and authorised by the governance policies and rules of the Network and only where Network users have consented or subscribed in advance; and
  13. administer and support members of the Network as required from time to time.

Where you submit personal information for publication on our website we will publish and otherwise use that information in accordance with the licence you grant to us.

We will not without your express consent provide your personal information to any third parties for the purpose of direct marketing.

All our website financial transactions are handled through our payment services provider PayPal. You can review the privacy policy of this provider as follows: PayPal

We will share information with PayPal as appropriate to the transaction been carried out only to the extent necessary for the purposes of processing payments you make via our website and dealing with complaints and queries relating to such payments.

4. Disclosures. We may disclose information about you to any of our committee officers, agents, suppliers or subcontractors insofar as reasonably necessary for the purposes as set out in this privacy policy.

In addition, we may disclose your personal information:

  1. to the extent that we are required to do so by law;
  2. in connection with any legal proceedings or prospective legal proceedings;
  3. in order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk);

Except as provided in this privacy policy, we will not provide your information to third parties.

5. Security of your personal information. We will take reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information.

We will store all the personal information you provide on our secure (password- and firewall- protected) servers. Our website is hosted on iPages. They provide us with the online e-commerce platform that allows us to sell our products and services to you. Your data is stored through iPages’ data storage, databases and the general iPages application.

All electronic transactions containing personal details that you make to or receive from us will be encrypted using SSL technology.

Of course, data transmission over the internet is inherently insecure, and we cannot guarantee the security of data sent over the internet.

You are responsible for keeping your password and user details confidential. We will not ask you for your password (except when you log in to the website or any other Network owned online service).

6. Policy amendments. We may update this privacy policy from time-to-time by posting a new version on our website. You should check this page occasionally to ensure you are happy with any changes.

We may also notify you of changes to our privacy policy by email.

7. Your rights. You may instruct us to provide you with any personal information we hold about you – Subject Access Rights. Provision of such information will be subject to:

  1. the payment of a fee (currently fixed at £10.00); and
  2. the supply of appropriate evidence of your identity (for this purpose, we will usually accept a photocopy of your passport certified by a solicitor or bank plus an original copy of a utility bill showing your current address or confirmation of a Society Members address and membership number on our central members database).

We may withhold such personal information to the extent permitted by law.

You may instruct us not to process your personal information for marketing purposes. In practice, you will usually either expressly agree in advance to our use of your personal information for marketing purposes, or we will provide you with an opportunity to opt-in to the use of your personal information for marketing purposes.

8. Third party websites. The website contains links to other websites. We are not responsible for the privacy policies or practices of third party websites.

9. Updating information. Please let us know if the personal information which we hold about you needs to be corrected or updated using the contact details below.

10. Contact. If you have any questions about this privacy policy or our treatment of your personal information, you can either phone us (01428 845922), write to us by email (admin@bsphn.org.uk) or post to: Behavioural Science and Public Health Network, c/o Hertfordshire County Council, Public Health Service, County Hall, Pegs Lane, Hertford, Hertfordshire SG13 8DF.